You finish with a patient. Then you spend 30 minutes charting. If this happens all day, by the time you leave, you’ve written more than you’ve treated.
SOAP notes are non-negotiable since insurance companies need them, and your legal records depend on them. But they shouldn’t eat for your entire day.
The right software cuts charting time in half, so you can stay focused on treatment. Here are five tools that actually work for small clinics and solo practitioners.
What Matters in SOAP Notes Software
You need three things.
- Speed: If charting takes longer than treatment, you picked the wrong one. Look for voice-to-text and templates that work like you do.
- Mobile access: You chart between appointments. Your software needs to work on your phone, not just a desktop.
- Compliance: HIPAA violations cost thousands. Your software must protect patient data and meet local healthcare laws.
5 SOAP Notes Software That Works
Let’s have a look at the top 5 picks for SOAP notes software for solo practitioners and small clinics.
1. Noterro – the best SOAP Notes Software for solo practitioners
Why it stands out: Explicitly built for solo practitioners and small teams, not a hospital system trying to do everything.
Noterro SOAP notes software for solo practitioners is designed to simplify clinical documentation and practice management for independent providers. Its intuitive interface allows practitioners to create detailed SOAP notes quickly, reducing administrative time while improving record accuracy. Noterro’s AI Scribe, the voice-to-text technology, has been trained on healthcare language, so it understands clinical terminology without constant corrections. The software doesn’t require IT support to set up, so you go from signing up to charting in under an hour. It provides multiple integrations with tools like Square, QuickBooks, and TELUS, so your data isn’t siloed and there are no broken workflows.
Key Features
- Predictive charting that suggests text as you type
- Snippets for saving phrases you use constantly (stop retyping the same assessments)
- Voice dictation that converts speech to formatted notes in seconds
- Mobile app for charting from your treatment room
- HIPAA, PHIDA, and PIPEDA compliant
Pricing
- Starts at $28.05 per month
- Free trial: 14 days (no credit card required)
Best For
- Solo practitioners
- Mobile therapists
- Small clinics with tight budgets
- Practitioners who need speed over bells and whistles
Consider If You Need
- Charting to take under 10 minutes per patient with AI
- Mobile-first workflow
- Affordable pricing that doesn’t break the bank
2. SimplePractice
Why it stands out: The most widely adopted practice management software among small to medium clinics. SimplePractice owns the integration game. It connects with most insurance companies, payment processors, and third-party tools. Your client data flows between scheduling, billing, and charting automatically. The downside is you’re paying for features most solo practitioners don’t need. But if you’re growing a team, this software scales with you.
Key Features
- Customizable SOAP templates (you build what you need)
- Integrated scheduling and billing
- Mobile charting that feels natural
- Patient portal for online bookings and payments
- Appointment details auto-populate your chart
- Insurance verification built in
- Stripe and Square integration for payments
Pricing
- $60 to $80 per month (depending on plan)
- Varies based on features added
Best For
- Small clinics wanting full integration
- Practitioners who hate switching between tools
- Clinics handling their own billing
- Teams planning to grow beyond solo practice
Consider If You Need
- Everything connected in one place
- Built-in scheduling and billing
- More features than charting alone
- Willing to pay extra for convenience
- A platform that scales with your clinic
3. Cliniko
Why it stands out: Purpose-built for manual therapists, which means the templates and workflows match how you actually work. Cliniko doesn’t try to be everything. It’s laser-focused on what massage therapists, chiropractors, and physiotherapists need. Charting offline and syncing later works reliably. The interface feels less corporate and more built by practitioners for practitioners.
Key Features
- Straightforward SOAP templates (easy to customize)
- Charting integrates with scheduling
- Appointment details flow into your chart automatically
- Client communication tools included
- Online booking for patients
- Automatic appointment reminders to reduce no-shows
- Supports progress notes alongside SOAP
Pricing
- Starts around $60 per month
- Free version available (but limited functionality)
- Higher tiers for more features
Best For
- Chiropractors
- Massage therapists
- Physiotherapists
- Clinics that want a simple, dedicated tool
- Teams under 5 people
Consider If You Need
- A tool built for your specific therapy type
- Less complexity than all-in-one platforms
- Integration between appointments and charting
- Reliable offline functionality
4. Therapy Notes
Why it stands out: Therapy Notes is built by therapists who understand the specific pain points of mental health and physical therapy practices. The software remembers clinical patterns. So, if you always assess a specific condition the same way, Therapy Notes learns this and suggests it next time. This cuts note writing even further. The real advantage is EHR flexibility. You don’t have to rip out your existing system and start over. Therapy Notes integrates with Epic, Cerner, and other major platforms. If your clinic already uses one of these, Therapy Notes slots in without disruption.
Key Features
- Detailed, adjustable SOAP templates
- Voice notes supported
- Software remembers previous sessions (reference old notes without retyping)
- Integration with major EHR systems (works alongside existing tools)
- Patient portal included
- Telehealth capabilities built in
- Automated outcome measurements for therapy tracking
Pricing
- $60 to $80 per month
- Plans vary based on storage and features
Best For
- Therapists (mental health, physical therapy)
- Practitioners with existing EHR systems
- Clinics that need therapy-specific templates
- Solo practitioners or small teams under 10 people
Consider If You Need
- To keep existing EHR systems running
- Detailed therapy-focused charting
- Software that learns your patterns
- Telehealth built in from the start
5. DrChrono
Why it stands out: DrChrono is one of the most flexible charting software solutions. You’re not forced into a template if you don’t want one. Write freely if that’s how you work. The software treats charting as your choice, not their requirement. DrChrono focuses on multi-specialty support. So, a chiropractor, massage therapist, and acupuncturist could all use the same account without fighting the software. This matters if you run a clinic with mixed practitioners. The integration between charting, billing, and scheduling is clean. On top of this, the customer support responds faster than most competitors.
Key Features
- Templates or free-form charting (your choice)
- Voice dictation included
- Notes sync instantly across all devices
- Integrated billing and scheduling
- Works for multiple healthcare specialties
- Patient portal with secure messaging
- HIPAA audit logs included
Pricing
- $70 to $100 per month
- Varies based on features selected
Best For
- Solo practitioners across all specialties
- Clinics wanting flexibility in charting style
- Multi-specialty clinics (chiropractor + massage + acupuncture, etc.)
- Practitioners who prefer a middle ground between simple and complex
- Teams that need fast customer support
Consider If You Need
- Charting flexibility (templates or free-form)
- Device synchronization
- Integrated billing and scheduling
- Support for multiple healthcare disciplines in one clinic
Which One Actually Saves You Time
All five tools work. The right choice depends on what matters most to you.
If you’re watching every dollar, Noterro, the best SOAP notes software for solo practitioners, wins. At $28.05 per month, it’s the cheapest option. The voice-to-text doesn’t waste your time on corrections. You go from 30-minute charting sessions down to 10. That’s 40 hours back every quarter just from one tool.
If you’re a chiropractor, massage therapist, or physiotherapist, Cliniko might actually save you more time even though it costs $60 per month. The templates are built for how you work. You’re not fighting software designed for hospital systems.
The honest truth is you won’t know which one fits until you try it. Most offer free trials. Spend a week with the top two that caught your eye. See which one feels natural. Charting shouldn’t feel like fighting the software.
